It’s Time to Ditch Excel for Construction Project Management


It seems very risky that construction projects with budgets of millions of dollars are dependent on outdated or obsolete software. Take Excel, for example. While it’s easy to access and comes on most computers, spreadsheets don’t lend well to visual collaboration or offer much flexibility.

And then there’s human error and versioning. In the recent article Five Times Excel Led to Disaster, the author outlines 16,000 coronavirus unreported because of Excel compatibility issues.  

While there are software adoption barriers unique to the construction industry, new research shows that construction personnel are embracing digital transformation: 95% of field workers are willing to use digital transformation tools that could make their jobs easier, and 89% of both field workers and office workers believe that digital transformation either already has or will transform the construction industry within the next five years.  

Technology, cites McKinsey, stands to improve the industry’s productivity as much as 60%, delivering as much as $1.6 trillion annually in incremental value. 

Advantages of Collaboration Tools 

Take for example construction teams, who are accustomed to the “big room” experience, where project details, milestones, materials, and planning are collectively outlined using a whiteboard, sticky notes, and paper. Digital collaborative software for remote teams recreates the big room experience and secures all project details in one place. Teams can easily monitor, measure, and stay informed by connecting with the whole team in real-time regardless of location.  

One of the biggest advantages of using a digital solution is a reduction in project errors. Mistakes and resources are extremely costly and result in missed deadlines. With digital collaboration workspaces, teams can provide updates instantly so project managers can identify issues, follow up, and pivot faster.   

Teams are seamlessly connected to project plans and can interact in real time. Imagine entering project details simultaneously versus updating an Excel spreadsheet and waiting for the next meeting to discuss the changes. Collaborative software increased engagement and interaction.   

A New Way to Work 

The bottom line is that communication is key on job sites. Construction project management software must be agile, straightforward, and should only need a couple of clicks to achieve the desired results.  

The industry has a low tolerance for software that is either hard to use or doesn’t work the way it’s supposed to. Users need to easily navigate the platform from any location. The end result is a tool that increases efficiency and reduces errors. 

Online Whiteboards are a great solution but fall short for complex project management. Hoylu offers an Adaptive Workspace, opening a new way for teams to plan, build, and track their projects. Whatever the management or planning style, Hoylu’s Workspaces are easy-to-use and adapt across the organization. Learn more about Hoylu for Construction.  

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