Use Cases

by Hoylu

Hoylu’s Adaptive Workspaces give teams the power to plan, build, and engage. Equip them with a tool that combines infinite workspaces with powerful project management modules. 

See all the ways we can help you simplify your complex projects. 

Success Story

When you’re the IT manager of a multinational transportation company, you work smart. This includes investing in tools that make your job easier — and that’s where Hoylu helps. The company invested in our PI Planning solution for their development teams. But they’ve found many uses for our Adaptive Workspaces. Take a look!

Brainstorming Workspace on Laptop


The team uses Hoylu for brainstorming sessions. During one session, they had five people collaborating at the same time to update a presentation. 

“We knocked the presentation out in about an hour. Hoylu saved us a tremendous amount of time.”

Hoylu Timer

Timed Planning

The timer in the Workspaces keeps you on track.

“We had a planning session where we were able to effectively get through our process in 30 minutes, thanks to the timer. By the end of the session, we identified the changes we wanted to make and linked our action items right in the Workspace.”

Kanban Workspace on Laptop

Backlog Planning

Spreadsheets were used to create, capture, and manage backlog items. It wasn’t intuitive or visual. They converted the spreadsheets into a Hoylu Kanban board, making it easier map dependencies.

“We've always envisioned a streamlined process where we could have true visibility on the progress of a development story as it goes through the iterations or what iteration it may be in.

“Hoylu’s Kanban eliminated the back-and-forth emails. It eliminated the weekly meetings. Ultimately, we reduced about 10 hours of meetings per person of a 6-to-8-person team.”

Annual Report Workspace on Laptop

Ease of Use

A Hoylu Workspace was used to display the presentation at the company’s Annual Management Planning Meeting 

“We used Hoylu with about 60 people who have never used the tool before. We were all able to be in the Workspace to successfully plan and collaborate.”

“Hoylu is leveling the playing field, giving everyone the same experience. I don't see us ever going back to stickies on the wall. That would be taking a major leap backward from already taking this huge step forward.”

Use Hoylu for
Mind Mapping  Voting  Group Exercises  Weekly Planning  Cadence Meetings  Progress Tracking  Feedback Gathering  Presentations  Retrospectives  Business Models Value Propositions    SWOT Analysis  Pull Planning  PI Planning  Kanban Boards

Case Study

A major energy and petrochemical company cut meeting time and increased engagement using Hoylu’s Adaptive Workspaces.


The company uses advanced technologies and takes an innovative approach to help build a sustainable energy future — but felt limited when it came to digital facilitation and tools.


The organization relied on in-person weekly meetings for accountability and reviewing goals. They wanted to digitalize and streamline work processes. They got rid of their analog whiteboards in meeting rooms and investigated digital solutions. 


Online whiteboards were a great collaboration solution but fell short when it came to the complex management of remote meetings. Hoylu introduced the Adaptive Workspace, opening a new way for the team to plan, manage, and conduct remote meetings.

The Results


increase in quality and efficiency over 8 weeks

working with Hoylu

Cadence meetings were reduced in length

Remote users were better aligned

Brainstorming & creativity increased

Engagement grew across the entire team

Remote users felt included, not “just listening in”

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