Pull Planning Basics

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Pull planning is a planning methodology that offers transparency and accessibility across your project teams and your subcontractors. It is perfect for when you want to get a good grip on time management when you want to get everyone working together, with being apart geographically – and when you want to finish your project ahead of time!

Start With the End 

With pull planning, you are starting at the very end. Basically, you are starting with a major milestone, which is the project deadline. Then you work your way backwards from there. It might sound a bit strange at first, but we promise you that this will change your way of working and planning your projects forever.

Traditionally, you would start a project by figuring out what to do the first few weeks and adjust the project as you go. This makes planning difficult because the long term goal is unclear and it is uncertain when you’re going to reach that milestone in the end.

Website text + illustration pull planning-01

When you start with your deadline and work your way backwards, you identify tasks that need to be completed for the project to be finished. Week by week, working backwards until you get to starting point – and the project can begin.

Add tasks as you go. In each task box you can add a description, how many days of work the task is going to take and how many people are working on it. Every task owner gets their own dedicated color; this helps to make it clear to everyone what tasks they are responsible for and makes implementation and time management easy. Each collaborative company or team member will be writing down their tasks, and all you need to do is try to find an order so you can reach that milestone.

Pull the tasks into the planning workspace, and everyone is up to date!